Private Dining Rooms Policy For Student Meal Substitution Events 2008-2009

*Meal substitution means that students on the board plan can eat their meal in the Private Dining Room rather than in the Dining Hall and will not be charged the catered meal price.Students participating on the "14 or 10 Plan" will be deducted one swipe.

*Students who fail to attend a scheduled PDR without 24hours notice will be billed and/or forfeit a swipe.

Outdoor Dining Events (BBQs/Picnics) are not eligible for Student Meal Substitution. These dining events will be charged the catered meal price.

ROOM REGISTRATION:

• Lunch | Buffet | Dinner

AVAILABILITY:
Private Dining Rooms will be available for meal substitution events at lunch and dinner in the Jonas Private Dining Room, Jane Shultz Room, and Student Board Room Monday through Thursday.

• Lunches served anytime between 11:30 a.m. and 1:00 p.m.
• Dinners served anytime between 4:30 p.m. and 5:45 p.m.
• Private Dining Room event reservations are accepted on a first come basis.
• No more than two events will be scheduled during any one-meal time.
• Events may not be scheduled during special Dining Hall meals (all campus BBQs, Thanksgiving Dinner, etc.).
• Burchfield Lounge can be used for receptions and finger foods.

Private Dining Room events will not be scheduled the first and last week of the semester.

DEADLINES:
Facility Scheduling Form is due to OSP/LD prior to scheduling the PDR form. Forms must be submitted no later than seven (7) working days prior the event. Dining Event(s) may be cancelled if menu and guest lists are not turned in on time.

GUIDELINES/RESTRICTIONS:
Each student organization, Resident Advisor (RA), or colloquium may host up to two (2) Dining Events per semester - (1) lunch and (1) dinner.

• To receive student meal substitution, one must use the approved menu.
• Any deviation from menu will incur additional charges. You will need to consult with Dining Services for prices.
• An event should have at least 15 guests registered or it will be automatically canceled.
• When using the pre-selected menus and having a group larger than 50, on-board students will only be charged $2.00 per person for the event.
• Groups of 51 or more, mixed between students, staff, faculty, and guests using the pre-selected menus, will be charged $2.00 per on-board person attending. Guests other than on-board students will also be subject to menu pricing. Prices are listed on menus.
• Groups of 51 or more may select from Buffet Menu Options.
• Groups larger than 30 may have two (2) main entrees for an additional $1.25 per person charge.
• Room capacities are:
  • Jonas Private Dining Room 28
  • Student Board Room 25
  • Jane Schultz Room 110
• A Private Dining Room meal substitution event must have a designated program/speaker.
• Participants should be encouraged to dress appropriately. No jeans, shorts, t-shirts, or ball caps.
• Guests and students not on meal plan will be charged the menu price listed.
• Sponsoring organization or residence hall will be charged the menu price listed for any guest who fails to attend the event. This applies to off campus guests, staff, off-board and on-board students, and faculty.

TAKE OUT FOOD:
It is policy that there will be a $30.00 labor charge when Dining Service personnel are utilized at cookout events unless food is pre-cooked. Outdoor Dining Events (BBQs/Picnics) are not eligible for Student Meal Substitution. These dining events will be charged the catered meal price.

• Students can no longer use missed meals to purchase food.
• Food for student organizations parties, mixers, snack foods, etc. shall be provided at cost.
• Food items requested by students for class projects will be provided at cost.
• There will be NO RAW MEATS provided, i.e., chicken, hamburger, or hot dogs.
• Fundraiser foods will be provided at food service cost. However, Sodexo will support several charitable organizations:
  • Habitat for Humanity
  • American Red Cross (Bloodmobile)
  • Brandy Sudol Auction
  • Circle K
• Personal camping trips will not be recognized unless sponsored by student organizations or RA.
• Student organizations and RAs may request take out food for special programs or off-campus trips. Arrangements for take out food must follow the same procedures as dining events.
  • Reservation form required by Student Programs.
  • Menu and Guest List Form must be returned seven (7) working days prior to event.
• Food and cooking utensils for cooking group meals in residence halls will require a $25.00 deposit and surrender of an ID card. Card and deposit will be refunded upon return of equipment. NO RAW MEAT products will be provided. A minimum of 25 attendees required.